This Thursday, June 29 (1:00 – 2:30 EST), I will be hosting a webinar to discuss document retention requirements for government contractors.
Implementing corporate document retention policies is an essential business practice for two reasons:
First, there is a legal duty for contractors to comply with contractual document retention requirements. If the government requests to inspect your company’s records (for example, as part of a DCAA audit) and they are not available, it opens the door to some serious negative consequences (like False Claims Act allegations).
Second, proper document management is essential to supporting claims for time and costs against the government. If a contractor fails to maintain its records for the specified period, the contracting officer can disallow all or part of the claimed cost that is not adequately supported. In other words, failed document retention polices can have a real world impact on your business’s bottom line.
During the webinar, I’ll cover the basics of document retention – plus how it impacts more nuanced topics like electronic transfers and storage, the Freedom of Information Act, and the new hot-button issue – Cybersecurity.
Finally, the webinar will cover best practices for document retention under the FAR. Specifically, I’ll discuss how a contractor can utilize a FAR 52.203-13 Code of Business Ethics and Conduct to not only master document retention practice – but also to implement an overall culture of compliance.
If you are unable to attend the webinar, please feel free to contact me. I’ll be happy to share the information – or discuss any specific issues facing your business.